Department:
Chairman’s Office
Position Purpose & Summary:
The Special Officer to the Chairman plays a pivotal role in ensuring the Chairman is thoroughly prepared for all internal and external engagements. This includes the preparation of comprehensive materials, talking points, presentations, and other relevant documents to support the Chairman’s activities. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple tasks effectively in a fast-paced environment.
The role demands a high degree of professionalism, discretion, and the ability to communicate complex information clearly and concisely.
Primary Duties & Responsibilities:
Preparation of Materials:
- Develop, compile, and organize all necessary materials for the Chairman’s meetings, presentations, and speaking engagements.
- Ensure all documents are accurate, well-organized, and align with the Chairman’s objectives and the company’s strategic goals.
Talking Points and Speeches:
- Draft and refine talking points, speeches, and scripts for the Chairman’s internal and external presentations.
- Collaborate with relevant departments to gather data and insights to inform and enhance the content.
Presentation Development:
- Create high-quality PowerPoint slides and other visual aids that effectively communicate key messages and data.
- Ensure presentations are visually appealing, professionally formatted, and tailored to the audience.
Meeting Coordination:
- Assist in coordinating and scheduling meetings, ensuring the Chairman has all necessary information and materials in advance.
- Take detailed notes during meetings and follow up on action items as required.
Research and Analysis:
- Conduct research on various topics as requested by the Chairman, providing summaries and insights that inform decision-making.
- Analyze data and trends to support the development of strategic initiatives and presentations.
Liaison and Communication:
- Serve as a primary point of contact between the Chairman’s office and internal/external stakeholders.
- Facilitate effective communication, ensuring that messages are conveyed accurately and in a timely manner.
Confidentiality and Discretion:
- Handle sensitive information with the utmost confidentiality and discretion.
- Ensure compliance with all company policies and procedures regarding data security and confidentiality.
Administrative Support:
- Provide general administrative support to the Chairman as needed, including managing correspondence, travel arrangements, and expense reports.
- Assist in the preparation of reports, summaries, and other documents.
Relevant Work Experience
- Minimum of 5 years of experience in a research, communication, or presentation support role with senior management team
Qualifications
- Degree in Business Management or equivalent
Competencies/Skills
- Excellent writing, editing, proofreading and verbal communication skills.
- Strong organizational, time-management skills and the ability to manage multiple tasks simultaneously
- Proficiency in Microsoft Office Suite, particularly PowerPoint, Word, and Excel.
- Ability to work independently and as part of a team.
- High level of professionalism and ability to maintain confidentiality.
- Strong analytical and problem-solving skills.
- Attention to detail and a commitment to quality.
- Discretion and the ability to maintain confidentiality
- Professional, tactful and diplomatic when dealing with internal and external stakeholder
- Strong time management skill and able to work under tight deadline and handle ad-hoc task and changes
