Contract Management Assistant Manager / Manager
Position Purpose & Summary:
The job purpose of a Contract Management Manager revolves around overseeing the contract management process within an organization.
This role involves ensuring that contracts are well-drafted, negotiated, and managed throughout their lifecycle.
The overall goal of a Contract Management Manager is to ensure that the organization’s contracts are well-managed, legally compliant, and contribute positively to the organization’s strategic objectives while minimizing risks.
Primary Duties & Responsibilities:
Contract Lifecycle Management: Oversee the entire lifecycle of contracts, from initiation and drafting to execution, monitoring, and closure.
Contract Development: Collaborate with legal and business teams to develop contracts that align with organizational goals, policies, and legal requirements.
Negotiation and Review: Lead or support contract negotiations, reviewing and assessing terms and conditions to ensure fairness and alignment with organizational objectives.
Risk Management: Identify and assess risks associated with contractual agreements and develop strategies to mitigate these risks.
Policy Compliance: Ensure that all contracts adhere to organizational policies, industry regulations, and legal standards.
Stakeholder Collaboration: Collaborate with various stakeholders, including legal, procurement, finance, and business units, to gather input and ensure contract alignment.
Vendor Management:
Manage relationships with external vendors and contractors, ensuring they comply with contractual obligations and deliver on agreed-upon terms.
Contract Administration:
Oversee the administrative aspects of contracts, including document management, compliance tracking, and maintaining accurate records.
Performance Monitoring:
Monitor contract performance to ensure that all parties fulfil their obligations, and take corrective action if necessary.
Dispute Resolution:
Address and resolve disputes or issues that may arise during the contract lifecycle, working towards amicable solutions.
Contract Renewals and Extensions:
Manage contract renewals and extensions, renegotiating terms as needed and ensuring continuity of services or partnerships.
Budget Management:
Work closely with finance teams to ensure that contracts align with budgetary constraints and financial objectives.
Reporting:
Generate regular reports for senior management on the status, risks, and performance of contracts within the organization
Academic Qualification:
- Degree in Business Administration,
- Legal Studies,
- Contract Management, or a related field.
- Advanced degrees or certifications (e.g., Certified Commercial Contracts Manager, Certified Professional Contracts Manager) may be preferred
Academic Qualification:
- Relevant certifications in contract management, such as Certified Commercial Contracts Manager (CCCM), C
- ertified Professional Contracts Manager (CPCM),
- Certification in Contract Management (CICM) or equivalent, maybe beneficial
Technical Skills
- Contract Management Software: Proficiency in using contract management software tools to streamline contract drafting, tracking, and management processes.
- Document Management: Skill in managing and organizing large volumes of contract documents and ensuring accurate and up-to-date records.
- Electronic Signature Platforms: Familiarity with electronic signature platforms for efficient contract execution.
- Data Analysis: Ability to analyze contract data, track key performance indicators, and derive insights for decision-making.
- Technology Integration: Understanding of integrating contract management systems with other enterprise systems for seamless workflow.
- Legal Research: Ability to conduct legal research to stay informed about changes in laws and regulations relevant to contracts.
- Risk Assessment Tools: Utilization of tools for identifying, assessing, and mitigating risks associated with contractual agreements.
- Budgeting Tools: Familiarity with tools for budget planning and management in the context of contract expenditures.
- Contract Drafting and Review: Proficiency in drafting and reviewing contracts to ensure clarity, completeness, and compliance with legal requirements.
Soft Skills
Communication skills – Clear and concise communication to convey complex contract terms, issues, and resolutions to diverse stakeholders.
Team Collaboration – Ability to foster a positive and collaborative team environment within the contract management team.
Adaptability – Flexibility to adapt to changing contract requirements, industry regulations, and organizational priorities.
Strategic Thinking – Ability to align contract management activities with organizational goals and long-term strategies.
Innovativeness – Willingness to explore innovative approaches to contract management and problem-solving.
Resilience – Resilience in the face of challenges, setbacks, or negotiations that may not go as planned.
Experience:
- Prior experience in contract management roles, demonstrating the ability to draft, review, and manage contracts throughout their lifecycle
- Experience in negotiating contract terms and conditions to achieve favorable outcomes for the organization while maintaining positive vendor relationships
- Work experience in legal roles or a legal background, providing a solid understanding of contract law and legal principles
- Practical experience in identifying, assessing, and mitigating risks associated with contractual agreements
- Involvement in budgetary considerations and financial aspects related to contracts, working closely with finance teams
- Experience in addressing and resolving disputes or issues that may arise during the contract lifecycle
- Use of contract management tools and technologies to streamline processes, enhance efficiency, and maintain accurate records
- Experience in identifying opportunities for process improvement and implementing best practices to enhance the efficiency of contract management processes.
